Company Description
Nine is Australia’s largest locally owned media company – the home of Australia’s most trusted and loved brands spanning News, Sport, Lifestyle, and Entertainment. We pride ourselves on creating the best content, accessed by consumers when and how they want – across Publishing, Broadcasting and Digital.
Nine’s assets include the 9Network, major mastheads such as The Sydney Morning Herald, The Age and The Australian Financial Review, radio stations 2GB, 3AW, 4BC and 6PR, digital properties such as nine.com.au, 9Now, 9Honey, Pedestrian.TV, Drive, subscription video platform Stan and a majority investment in Domain Group.
Our Purpose: We shape culture by sparking conversations, challenging perspectives, and entertaining our communities.
We bring people together by celebrating the big occasions and connecting the everyday moments. Australia belongs here. We bring our purpose to life via three shared values: We walk the talk, turn over every stone and keep it human.
Job Description
We are looking for a motivated and organised Executive Assistant to support the Director of nine.com.au. This position offers an excellent opportunity to gain valuable experience in a fast-paced environment, working closely with senior leadership. The role involves handling administrative tasks, coordinating schedules, and assisting with day-to-day operations. We are seeking someone who is proactive, eager to learn, and able to manage multiple tasks with a keen eye for detail. If you're looking to start your career in executive support, we'd love to hear from you!
Key responsibilities:
- Provide proactive, strategic support to the Director, anticipating needs and identifying opportunities to enhance efficiency and effectiveness
- Act as a central liaison between the Director and all teams
- Manage the Director’s calendar with foresight, balancing demands and strategically planning ahead to ensure smooth operations
- Prepare documents and presentations with attention to detail and a focus on professionalism
- Coordinate events and meetings
- Oversee budget-related tasks with strong organisational skills, ensuring efficient management
- Administer invoices and expenses promptly, meeting all deadlines
- Coordinate travel arrangements and detailed itineraries
- Stay across all ongoing activities within the business, acting as the go-to person for information
- Promote effective collaboration between cross-functional teams and offices
- Uphold confidentiality and maintain professionalism in all interactions and responsibilities
- Proactively maintain a log of commitments, ensuring timely follow-ups and strategic oversight of all key matters
- Identify and solve problems, ensuring smooth office operations and continuously improving processes.
Qualifications
What we would like to see on your resume:
- Proven experience as an Office Assistant, Personal Assistant, Executive Assistant or similar
- Exceptional interpersonal skills, with a friendly and professional demeanour
- Ability to build and maintain strong internal and external relationships
- Mature and proactive approach, with a strategic lens for identifying and addressing gaps and driving continuous improvement
- A go-getter attitude, committed to supporting the Director
- Experience in office management, event coordination, and logistics
- Strong proficiency in collaboration and delegation, ensuring efficient task management
- Exceptional organisational, project management, and problem-solving skills, with the ability to multitask effectively
- Aptitude for thinking quickly and decisively under pressure
- Advanced skills in Google Suite will be advantageous.
Additional Information
Our Commitment to Diversity and Inclusion:
We're committed to a safe, respectful and inclusive Nine. From day one, you'll be encouraged to bring your whole self to work and will be supported to perform at your best.
We encourage applications from Aboriginal and Torres Strait Islander people, people with disabilities, and of all ages, genders, nationalities, backgrounds and cultures as we recognise the importance and value of diverse perspectives. Should you require any adjustments to the recruitment process, please advise us when you apply.
Work rights: Please note to apply for this role you must already have the right to lawfully work and live in Australia.
