Production & Office Assistant

INVNT • Full-time • Sydney • A$ 50k - A$ 60k / year • 2w ago

INVNT is a global live brand storytelling agency dedicated to creating immersive experiences that engage and unite audiences worldwide. With a 'challenge everything' philosophy, INVNT collaborates with top-tier brands. We are currently looking for a Production & Office Assistant. This is a great opportunity to join INVNT and the experiential industry.

Role Responsibilities – Production

This aspect of the role focuses on assisting the event production team in bringing events to life, from conceptualisation to execution.

Event Research and Sourcing:
Assisting with researching venues, suppliers (catering, AV, entertainment, florists, etc.), and event concepts.
Obtaining quotes and compiling comparative information for review by event managers.
Identifying potential new suppliers and maintaining a robust supplier database.
Maintaining and updating internal databases and contact lists (clients, suppliers, venues, freelancers).
Logistics and Coordination Assistance:
Supporting the creation and management of event timelines, run sheets, and production schedules.
Assisting with booking and confirming venue details, supplier services, and equipment.
Coordinating deliveries and collections of event materials and equipment.
Preparing and collating event kits, delegate packs, and signage.
On-site Event Support (as required):
Assisting with event setup and pack-down, including basic décor, signage placement, and material distribution.
Providing support to event managers during events, which may include guest registration, ushering, or general problem-solving.
Running errands related to event execution.
Client and Supplier Communication:
Drafting and sending out basic communications to clients and suppliers under the guidance of event managers.
Acting as a point of contact for routine queries.
Taking meeting minutes and distributing them as required.
Inventory Management:
Assisting with the organisation and maintenance of in-house event equipment, road cases and stationary
Tracking inventory and identifying items needing replenishment or repair.
Creative Support:
Assisting with brainstorming event themes and concepts.
Sourcing images and inspiration for client proposals and presentations.
Basic graphic design tasks for internal documents or simple event collateral (e.g., name tags, basic signage) using templates.

Role Responsibilities – Office

· Oversee the overall smooth running of the Sydney office

· Be a part of the global Vibe Squad to oversee cultural initiatives and manage the execution of these initiatives

· Ensure basic levels of cleanliness and order are maintained

· Order office supplies and equipment as needed whilst keeping stock of all supplies within the office including stationery and food/snacks

· Manage Tuesday Take-Out for the team and Thursday Drinks

· Lead the organisation of staff and team activities

· Support the team with administrative tasks as required

· Oversee the stocking, packing and overall care of the Production Kit

· Greeting visitors and clients, offering refreshments, and ensuring a welcoming atmosphere.

· Handling incoming and outgoing mail, couriers, and deliveries.

· Assist with the organisational requirements of client meetings at the office

Other

Some travel may be required for on-site event delivery
This role requires in office 5 days a week

INVNT

Easy Apply

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