Love ART ? Marketing and Project Assistant

Art Pharmacy • Part-time • Sydney, New South Wales, Australia • A$ 65k - A$ 75k / year • 13h ago

🎨 Love art, design, and architecture? Passionate about storytelling and creativity? This is your chance to shape how contemporary art is seen, shared, and celebrated.

At Art Pharmacy, we believe in the power of art to transform spaces and connect people. As our Marketing and Project Assistant, you’ll be at the heart of a small but mighty team, blending marketing, project coordination, and creative storytelling. From crafting compelling campaigns to curating artist presentations, you’ll help deliver public art commissions, corporate collections, and cutting-edge art strategies.

This is not your average desk job—expect to create, collaborate, and bring ideas to life while working alongside some of Australia's most exciting artists and projects.

🚀 Ready to make an impact? Read on.

This role blends marketing, project coordination, and presentation creation, supporting business growth and client projects. You’ll work closely with the Director and Operations Manager, helping to create compelling content, manage marketing initiatives, and contribute to successful project delivery.

KEY RESPONSIBILITIES

1. Marketing and Communications

Develop and send engaging EDMs using Mailchimp to promote projects and company updates.
Manage Art Pharmacy’s social media (Instagram & LinkedIn), creating consistent, creative, and relevant content to grow engagement.
Designed visually appealing marketing materials (brochures, sales decks, and proposals) using Adobe InDesign and Photoshop.
Track and analyse marketing metrics, providing insights and recommendations.
Support SEO strategy by generating high-quality content and securing Google reviews.
Coordinate all project marketing activities, ensuring visibility and alignment with business goals.
Develop and propose new marketing initiatives and strategies to enhance engagement and reach.

2. Curatorial and Creative Support

Research artists and prepare InDesign presentations for client proposals.
Sourced and recommended artists that align with client values and project objectives.
Write and edited project summaries, artist statements, and contracts.
Support the creative development of client proposals, ensuring all materials are polished and client-ready.

3. Project and Business Support

Assist in preparing and delivering client presentations and proposals.
Provide general project coordination, ensuring timelines, milestones, and deadlines are met.
Collaborate with project managers, offering support across various initiatives.

4. Administrative and Operational Tasks

Prepare professional project documents and updates for internal and external stakeholders.
Maintain organised project files and documentation.
Respond promptly to emails and communications, ensuring smooth coordination with artists, clients, and partners.

5. Supporting the Director

Provide executive-level support to the Director, including coordinating meetings and follow-ups.
Assist with brainstorming and refining ideas for new proposals and client opportunities.
Ensure the Director’s creative vision is communicated through polished materials and presentations.

SELECTION CRITERIA

✔️ Qualifications & Experience

Tertiary qualifications in Contemporary Art, Art History, Marketing, Arts Management, or a related field.
At least 2 years of experience in marketing, project coordination, or a related role.
Strong contemporary Australian art and culture knowledge, passionate about promoting living artists.

✔️ Skills & Competencies

Proficiency in Adobe InDesign, Photoshop, and Mailchimp.
Excellent written and verbal communication skills.
Strong organisational, administrative, and problem-solving skills.
Pays high attention to detail and has the ability to multitask in a fast-paced environment.
A proactive, adaptable, and results-driven approach.
Ability to remain calm under pressure and meet deadlines with a positive attitude.

KEY PERFORMANCE INDICATORS (KPIs)

Marketing and Communications

Publish 2-3 engaging social media posts per week (Instagram & LinkedIn), achieving a 10% quarterly engagement increase.
Deliver marketing materials (EDMs, social media, proposals) on time and at a high professional standard.
Present at least two new marketing initiatives per quarter to the team.

Curatorial and Creative Support

Deliver artist research, presentations, and project materials on time, receiving positive client feedback.
Achieve successful artist-project matches based on client briefs.

Project Coordination and Support

Ensure all client-facing proposals and presentations are delivered on time and align with the Director’s expectations.

Administrative Tasks

Maintain error-free, organised project files and documentation.
Respond to emails and communications within one business day to ensure seamless operations.

Why Join Us?

This is a unique opportunity to work at the intersection of art, design, and architecture, directly contributing to the success of a boutique art consultancy. As part of our small, collaborative team, you’ll work on meaningful projects and make a tangible impact on the business.

🌟 Creative freedom, career growth, and the chance to shape Art Pharmacy’s future.

Who We Are

Art Pharmacy is a boutique, B Corp-certified art consultancy dedicated to bringing contemporary art into public and corporate spaces. Our small, highly collaborative team thrives on creativity and delivering exceptional client results.

Reporting to: Director and Operations Manager

Employment Type: 2-4 days per week

Salary: $75,000 + superannuation (pro-rata, dependent on experience)

Location: Hybrid work model (office and work-from-home options available)

📩 Applications should include a CV and a cover letter outlining your suitability for the role.

📩 Interested? Apply now with your CV and cover letter!

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