- Part-time role (3 days per week) with potential for full-time employment for the right candidate
- Immediate start available
- Onsite position
We have an exciting opportunity for an Administration Coordinator to join one of Australia's leading audio production companies, based in Yarraville, Victoria.
This is an ideal role for a highly organised and motivated person looking to build a career in the live entertainment industry.
Supporting the Administration & Operations Manager and wider Operations team, you'll assist with crew scheduling, travel coordination, and day-to-day administration helping us deliver successful live events and touring projects. You'll work closely with crew and internal teams, and liaise with clients, becoming a valued part of the production process from planning through to delivery.
If you're detail-oriented, proactive and enjoy being part of a collaborative team, we'd love to hear from you.
What we Offer:
- Career: Competitive remuneration with the opportunity to work for and learn from one of Australia’s leading live production companies delivering high-quality touring and event productions to an international standard.
- Growth & Development: Genuine opportunities to build a long-term career in the live entertainment industry, with exposure to major productions, and ongoing learning and internal development opportunities.
- Health & Wellbeing: Access discounts on health insurance and gym memberships through our HR platform, plus confidential wellbeing support through Support Act's Employee Assistance Program (EAP).
- Discounts & Perks: Access exclusive employee discounts across a wide range of categories through our HR platform, including technology, home, lifestyle, entertainment and travel.
Key responsibilities include:
- Act as the first point of contact for the office, handling day-to-day communications with internal staff, external contractors, suppliers and production clientele to ensure our clients' production needs are met, including answering phones, responding to emails and undertaking other administrative duties.
- Manage daily administrative tasks including: - Coordinating office supplies and stock levels, raising purchase orders and client invoices, supporting staff meetings and internal events, arranging external training, and providing general office support across the business.
- Assist with providing WHS administration support across live productions by preparing and providing SWMS documentation and assisting with venue induction setup and processing to support the overall coordination of our productions.
- Coordinate travel and accommodation arrangements for crew as required, maintaining accurate records and ensuring staff have the information they need for a seamless travel experience.
Skills and experience:
- Minimum 2 years’ experience in administration, or a similar role.
- Knowledge of and/or experience in the professional audio and live sound production industry, either in theatre or the concert touring industry is highly desirable.
- Prior rostering and scheduling experience would be considered a strong advantage.
- Proficient in the use of Microsoft Office Suite, and other software/systems.
- Strong organisational and interpersonal skills, with the ability to work effectively within a team environment, use initiative, manage multiple tasks, maintain attention to detail, and demonstrate a positive work ethic and willingness to learn new systems.
Please forward a Cover letter addressing the Selection criteria above along with your resume in PDF format to Employment@jpjaudio.com.au.
