Operations & Admin Assistant

Operations & Admin Assistant 

• Assisting Operations Manager with the efficient dispatch of all wholesale orders and directing 3PL team as required
• Communicating with wholesale accounts and processing re-orders, invoices, RA’s & credit notes in a timely manner 
• Working with ERP to manage inventory data & fulfill wholesale orders
• Responsible for receiving & handling of stock and reporting any discrepancies 
• Invoicing wholesale accounts & chasing overdue payments 
• Building wholesale line sheets in Joor and ensuring accuracy with prices & data 
• Monitoring inventory levels and identifying sales opportunities to move slow sellers 
• Assist the E-commerce team with retail & clearance activities as required
• Supporting the general team during busy periods and providing assistance where necessary 
• Assist with the production of photoshoots including booking talent & preparation 
• Monitoring stock levels of office supplies including processing stationary & supermarket orders 
• Adhoc Administrative tasks

We are looking for someone who has:

• Meticulous attention to detail and strong organisational skills 
• Excellent verbal & written communication skills 
• Problem solving abilities 
• The ability to work autonomously as well as in a team
• A quick learner who is adept at working with several different systems 
• A can-do attitude with enthusiasm to learn in a growing fashion business 

Experience with Microsoft Excel & Shopify will be highly regarded. 

• Contact Name: Bethany Hugg
• Contact Email: bethany@annaquan.com