BUCK/Full-time

Sydney

Posted 3 Aug 2022

Closes 2 Sep 2022

About BUCK: 

BUCK is a talent-driven, global creative company with offices in Los Angeles, New York, Amsterdam and Sydney. Since 2004 we have been building a home for the world’s most talented dreamers, makers, and doers in a collaborative, ego-free culture that breeds partnership and creative ambition. At our core, we exist to find creative opportunities in every challenge, not just to think, but to make, and ultimately put extraordinary things into the world that inspire people.

Job Description:

As a Front of House / Production Assistant, you will work closely with our local Executive Producer and Director of Campus Operations to deliver an outstanding employee experience for our Sydney teams. You will be a key player, interacting with employees daily to address their questions and needs. The right candidate will be enthusiastic about hospitality, and play a pivotal role in developing a nurturing, positive workplace environment at our Sydney studio. You will be expected to be highly independent and proactive in identifying and implementing positive improvements and empower the Campus Services team in accomplishing their goals.  Additionally, you will have the opportunity to learn the ropes in production, assisting the EP and producers as required.

 Who you are:

  • A deep passion for BUCK’s culture and creative work
  • Naturally organized, even in hectic times.
  • Strong commitment to hospitality level service.
  • Outstanding attention to detail and organization skills.
  • Fantastic written and verbal communication skills with an emphasis on timely, friendly communication.
  • Dependable, reliable, and capable of keeping extremely confidential information.
  • A creative problem-solver who looks at challenges from every angle, while staying fiscally conscious.
  • Eagerness to join a creative environment.

What you will Work on:

Administrative Support

  • Work cross functionally with multiple teams across the business to provide concierge level
  • service.
  • You will be the first impression for our clients, partners, and employees, so greeting and directing multiple visitors and guests in an appropriate and professional manner, while getting them checked into our visitor registration system, is a priority.
  • Maintain overall reception appearance & other common areas.
  • Sort mail and service all shipping & receiving tickets.
  • Support the weekly on-boarding of new hires.
  • Create access card badges, for all local new hires and freelancers.
  • Budgeting, purchasing, and invoice management.

 Culture & Engagement

  • Assist with various projects related to employee experience, culture, and other initiatives.
  • Assist in coordinating and executing campus programs and amenities.
  • Coordinate and execute shared employee activities, including events and meetings both
  • in-person and remotely. gatherings and shared experiences.
  • Communication of workplace activities and company wide events.
  • Assemble weekly team newsletter highlighting employee news and culture.

Facilities Support

  • Coordinate campus building service needs such as janitorial or repairs, working directly with the Campus Manager, or with a third party on maintenance & repairs.
  • Space management updates for assigned and unassigned seating, to track occupancy/vacancy rate.
  • Employee move coordination, both in an in-office environment and a remote environment.
  • Assist in coordinating future campus relocations to larger or additional offices as we continue to grow and expand.

Required Skills

  • Excellent interpersonal communication skills
  • A team player, who is flexible, and professional
  • Proficient computer skills, Google Suite a plus.
  • 2 year prior experience with Reception, Workplace, and/or facilities operations.
  • Excited to be a part of BUCK’s culture

 Pluses

  •  Workplace project coordination experience
  •  Photoshop and InDesign experience
  •  CAD certification
  •  Covid workplace compliance experience and/or certification

Please send short (1 page) cover letter and cv via the application link.