Executive Assistant to the Owner of Multiple Companies

NEON MGMT & More/Full-time

Sydney

Posted 12 Sep 2023

Closes 12 Oct 2023

Job Title: Executive Assistant to the Owner of Multiple Companies

Type of Position: Full Time
Workdays: Mondays – Fridays (5x working days in office)
Office Working Hours: 9:00am – 5pm

Job Description:

Managing and organising calendars
Making travel arrangements and detailed itineraries
Answering phones, screening calls and directing to the appropriate person
Taking dictation at meetings and wrap up notes for next steps of action
Booking meeting rooms/calls and ordering lunches for meetings
General administration inclusive of filing, scanning documents, and maintenance of current database system across companies
Office management inclusive of booking in cleaners, groceries upkeep, staffing stationary upkeep and adhoc office duties
Assistance on emails and communications, answering requests promptly on behalf of Founder
Problem solving to a high degree
Preparing relevant presentations, reports and proposals
Compiling market research information
Personal administration tasks for Founder inclusive of home management systems and occasional early childhood tasks
Participate with the teams across all companies, identifying collaborative opportunities that cross-over between departments
Cultivate strong relationships with key stakeholders across companies and solidify position as best point of contact to connect with Founder

Requirements:

Experience in a similar role
Extremely detailed, organised and motivated
Ability to balance the needs of different departments, companies and priorities within a deadline driven role
Experience in multi-tasking and problem-solving
Positive, creative, enthusiastic individual with superior planning and organisational skills
Possess a strong understanding of the tactical uses of core social media platforms and general business departments
Solid proficiency in Gmail, Google Docs, Google Calendar, Google Meets and Shopify
Superb written skills